Privacy Policy

Effective Date: 15 September 2025

At K.B. Books & Payroll Limited, we respect your privacy and are committed to safeguarding your personal data. This Privacy Policy explains how we collect, use, and protect your information in line with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Data Protection Act 2018 (Ireland).

By using our website (kbbooks.ie) and our bookkeeping and payroll services, you agree to the terms outlined below.

1. Data Controller

The Data Controller responsible for your personal data is:

K.B. Books & Payroll Limited
Data Protection Officer: Kelly Boudlal
📧 Email: info@kbbooks.ie
📞 Phone: 087-3995067
📍 Address: Mullingar, Co. Westmeath, Ireland

2. Information We Collect

We may collect and process the following types of data:

Identity Data: Name, date of birth, PPS number, employer details
Contact Data: Email address, phone number, mailing address
Financial & Payroll Data: Salary, bank details, tax details, invoices, pension contributions, benefits
Technical Data: IP address, browser type, device identifiers, website usage
Communications Data: Emails, queries, or support requests

3. Legal Basis for Processing

We process personal data lawfully under GDPR on the following bases:

Contractual necessity – to provide bookkeeping and payroll services
Legal obligation – to comply with Irish Revenue and other requirements
Legitimate interests – to operate and improve our business
Consent – where you have given permission

4. How We Use Your Data

Your information is used to:

Deliver bookkeeping and payroll services
Process payroll payments and tax submissions
Maintain accurate employee and financial records
Communicate about services, updates, and support
Meet compliance obligations with Irish Revenue and regulators
Improve website security, functionality, and user experience

5. Sharing of Data

We only share your personal data when necessary:

Service Providers – IT, payroll, and bookkeeping support services
Regulators & Authorities – including Irish Revenue
Business Transfers – if our company is restructured or sold

6. Data Security

We use appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access.

7. Data Retention

We retain payroll and financial records for at least 6 years in line with Irish legal requirements.

8. Your GDPR Rights

Under GDPR, you have the right to:

Access your personal data
Rectify inaccuracies
Request erasure (“right to be forgotten”)
Restrict processing
Object to processing
Request data portability
Withdraw consent (where applicable)
Lodge a complaint with the Data Protection Commission (www.dataprotection.ie)

9. Cookies & Tracking

Our website uses cookies and similar technologies to:

Improve functionality
Analyse website traffic
Personalise your browsing experience

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page with a new effective date.

11. Contact Us

If you have any questions or wish to exercise your data rights, please contact:

Kelly Boudlal
K.B. Books & Payroll Limited
📧 Email: info@kbbooks.ie
📞 Phone: 087-3995067
📍 Address: Mullingar, Co. Westmeath, Ireland